Phone: 01462 689400

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 

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Minibus Hire

NHCVS owns and manages an accessible community minibus. The vehicle is available for hire by community groups in North Herts and the surrounding districts. Groups must be members of North Herts CVS to meet our insurance requirements.


The priority is to cater for the needs of organisations or groups dealing with children and young people but it is also available to other community groups in the area. The vehicle can carry up to 13 passengers (plus the driver) in normal seating mode or seats can be removed to accommodate up to 4 wheelchairs with access via a lift. The vehicle is spacious, heated and comfortable with secure fixings for wheelchairs and a range of other safety equipment.



To check availability, rates or for any other enquiry please contact the Vehicle Coordinator on 01462 689402 or This email address is being protected from spambots. You need JavaScript enabled to view it.. Once you have confirmed that the minibus is available for hire when you want it, please download and complete the booking form (below) and return it to the Vehicle Coordinator at our offices in Letchworth.


Hire costs


A booking form must be completed and a deposit of 50% of the total cost paid in order to secure the booking. (24 hours notice is required for a cancellation. A cancellation fee of £25 will be charged if less notice is given). Full details can be found in the Terms and Conditions of Hire. Please make sure your Organisation meets the Section 19 Permit requirements.


Minibus Booking Form
Minibus Terms and Conditions
Minibus Hire Agreement






Equipment Hire

North Herts CVS provides local groups with a range of useful equipment to hire at affordable rates. Some items are even free to use for our members. If your group is not a member and you would like to join, please see our membership page. To hire any equipment, please This email address is being protected from spambots. You need JavaScript enabled to view it. to book.

Equipment and Services:

  • Laptop computer: £6 per day or FREE to Members
  • Projector: £10 per day or FREE to Members
  • Projection Screen: £6 per day or FREE to Members
  • Flipchart stand (not including paper or pens): £6 per day or FREE to Members
  • Display boards: £6 per day or FREE to Members
  • Laminator (including pockets in A5, A4, or A3): £0.75 to £1.25 each or £0.50 - £1.00 each for Members
  • Trimmer: £1.00 per day or FREE to Members
  • Photocopies (in Black and White or colour, sizes A5 to A3): £0.10 to £1.00 per copy, £0.05 to £0.50 for Members
  • Comb and Wire Binder: £0.25 per binder or £0.15 for Members
  • Reference books, up-to-date funding guides and books, available for reference only: Members only (FREE)


Bookings must be made at least 7 days in advance. £5 charge will be made for cancellations less than 3 days in advance. Higher charges will apply to statutory organisations. When arranging to collect equipment, please allow extra time for staff to demonstrate the use of the item and to complete an equipment hire agreement form.

DBS checks

Are you confused about DBS checks?

Do you feel like you don’t know where to start with applying for one?

North Herts CVS can help



DBS checks were previously called CRB checks. NHCVS are registered as an umbrella body with the DBS (Disclosure and Barring Service) which means that we can process DBS applications for you, your staff and volunteers.  It is recommended that DBS certificates are renewed every 3 years.


Do you need a DBS?

There is a common misunderstanding that anyone who works with young people or vulnerable adults requires a DBS check, this is not necessarily the case.

Organisations can check the DBS eligibility of their prospective employee or volunteer here.


As an umbrella body NHCVS must ensure that all DBS applications are lawful before submitting them, so please ensure that have have checked this eligibility before making an appointment to see us.

Please note that NHCVS is registered to carry out Standard and Enhanced checks only, if you require a Basic check this must be completed online through the DBS website:


DBS Appointments with NHCVS

If you would like us to oversee your DBS application, you will need to make an appointment with us. 

All appointments are done face to face at our Letchworth office and usually take 10-15 minutes.

We are open 9am-4.30pm, Monday to Friday. Please call 01462 689400 to make an appointment.


An appointment time is needed, to make sure that there is a member of staff available to complete the application.

We may be able to visit your organisation to undertake DBS applications if you have a large number to be completed, for which, there is an off-site administration charge, please contact us to discuss this option.


Identity Documents Required

The person requiring the check will need to bring along original identification documents to the appointment. We cannot accept copies of documents. We suggest you bring:

  • Current passport
  • Photocard Driving License
  • Tax forms/ council tax bill/ utility bill/ bank statement with your current name and address on them, which is less than 3 months old and not printed from the internet
  • Marriage or Birth certificate (if no passport)
  • National Insurance number (on either a p45 or p60)


If you have moved within the last 5 years, previous address details, including postcodes, will be required. If you have changed your name (e.g. you got married), you will need to bring documents and details of the name change, including the date that your name changed.

For more information about DBS checks and suitable identification, please visit the DBS website.



there are two elements to the cost: the DBS charge and the NHCVS admin charge

DBS Checks are not free for paid staff. There is a cost, dependent on the level of check required for the role.

Standard DBS Check


Enhanced DBS Check


Checks are FREE for volunteers and unpaid staff within voluntary organisations.


NHCVS Administration Charges

Whilst DBS checks are FREE to volunteers / unpaid staff, please note that North Herts CVS charge an administration fee for each application carried out. Our charges are as follows:

For North Herts CVS Members

£12 per check

For other community and

voluntary groups and individuals

£18 per check

For commercial groups and others

£25 per check   

Off-site charge administration charge                  

From £25 per hour

The DBS Update Service

The online Disclosure and Barring Service update service allows applicants to keep their DBS certificates up to date, and employers to check a DBS certificate. The applicant must pay £13 per year to have their certificate renewed annually.

Subscribe to the DBS Update service here (You must do this within 30 days of the certificate being issued). For more information about the Disclosure and Barring Service, the application process or tracking please visit their website.


Mail Franking

By using our franking service for your mailshots, your organisation can make considerable savings on standard postage costs. Our franking service is available for mailings of 50 envelopes or more which need to be ready for the post (filled, sealed and addressed). Please note that we need a minimum of three working days notice.




An administration charge of £5.00 per multiples of 50 envelopes will be applied to all invoices,

which will be due upon receipt.

To discuss your requirements and for details of charges please This email address is being protected from spambots. You need JavaScript enabled to view it..

This benefit is available to members of North Herts CVS only.


Services Available

Our experienced staff are able to support you with a wide range of services, some of the services are free to full members only and there may be a charge for more in-depth support. Please This email address is being protected from spambots. You need JavaScript enabled to view it. for further information about how we can help you.

  • DBS (Formerly CRB) Checking Service

  • Development Support for New Projects and Existing Groups

  • Equipment Hire

  • Funding Advice

  • Mail Franking

  • Minibus Hire

  • Resources and Information

  • Room Hire