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DBS checks

Are you confused about DBS checks?

Do you feel like you don’t know where to start with applying for one?

North Herts CVS can help



DBS checks were previously called CRB checks. NHCVS are registered as an umbrella body with the DBS (Disclosure and Barring Service) which means that we can process DBS applications for you, your staff and volunteers.  It is recommended that DBS certificates are renewed every 3 years.


Do you need a DBS?

There is a common misunderstanding that anyone who works with young people or vulnerable adults requires a DBS check, this is not necessarily the case.

Organisations can check the DBS eligibility of their prospective employee or volunteer here.


As an umbrella body NHCVS must ensure that all DBS applications are lawful before submitting them, so please ensure that have have checked this eligibility before making an appointment to see us.

Please note that NHCVS is registered to carry out Standard and Enhanced checks only, if you require a Basic check this must be completed online through the DBS website:


DBS Appointments with NHCVS

If you would like us to oversee your DBS application, you will need to make an appointment with us. 

All appointments are done face to face at our Letchworth office and usually take 10-15 minutes.

We are open 9am-4.30pm, Monday to Friday. Please call 01462 689400 to make an appointment.


An appointment time is needed, to make sure that there is a member of staff available to complete the application.

We may be able to visit your organisation to undertake DBS applications if you have a large number to be completed, for which, there is an off-site administration charge, please contact us to discuss this option.


Identity Documents Required

The person requiring the check will need to bring along original identification documents to the appointment. We cannot accept copies of documents. We suggest you bring:

  • Current passport
  • Photocard Driving License
  • Tax forms/ council tax bill/ utility bill/ bank statement with your current name and address on them, which is less than 3 months old and not printed from the internet
  • Marriage or Birth certificate (if no passport)
  • National Insurance number (on either a p45 or p60)


If you have moved within the last 5 years, previous address details, including postcodes, will be required. If you have changed your name (e.g. you got married), you will need to bring documents and details of the name change, including the date that your name changed.

For more information about DBS checks and suitable identification, please visit the DBS website.



there are two elements to the cost: the DBS charge and the NHCVS admin charge

DBS Checks are not free for paid staff. There is a cost, dependent on the level of check required for the role.

Standard DBS Check


Enhanced DBS Check


Checks are FREE for volunteers and unpaid staff within voluntary organisations.


NHCVS Administration Charges

Whilst DBS checks are FREE to volunteers / unpaid staff, please note that North Herts CVS charge an administration fee for each application carried out. Our charges are as follows:

For North Herts CVS Members

£12 per check

For other community and

voluntary groups and individuals

£18 per check

For commercial groups and others

£25 per check   

Off-site charge administration charge                  

From £25 per hour

The DBS Update Service

The online Disclosure and Barring Service update service allows applicants to keep their DBS certificates up to date, and employers to check a DBS certificate. The applicant must pay £13 per year to have their certificate renewed annually.

Subscribe to the DBS Update service here (You must do this within 30 days of the certificate being issued). For more information about the Disclosure and Barring Service, the application process or tracking please visit their website.